Vienna Technology Group

Privacy Policy

 

Effective date: November 1, 2025

Who we are: Vienna Technology Group (“VTG”, “we”, “us”, “our”). This policy explains how we collect, use, and protect personal information on our website and through our forms and newsletters.

What this covers

  • Website pages and forms, including Contact Us and Call to Action

  • Newsletter subscriptions and email communications

  • Our free AI Readiness Assessment form

Information we collect

  • Contact details such as name, work email, phone, company, role, country or region

  • Business context you provide in free-text fields and assessment responses

  • Newsletter preferences and engagement (opens, clicks, unsubscribes)

  • Device and usage data via cookies or similar tech, such as IP address, pages viewed, and timestamps

  • Sensitive data is not requested. Please do not submit health, financial account numbers, government IDs, or other sensitive categories.

How we use information

  • Respond to inquiries and schedule consultations

  • Enroll you in newsletters and send content you request

  • Deliver and improve the AI Readiness Assessment and related services

  • Operate, secure, and improve our website and analytics

  • Comply with legal obligations and enforce our terms

Our promise on selling or sharing

We do not sell your personal information. We do not share your personal information for cross-context behavioral advertising as defined by the California Privacy Rights Act (CPRA). We only disclose data to service providers that act on our instructions to run the site, forms, CRM, and email.

Legal bases for processing (EEA and UK)

  • Your consent for newsletters, cookies that are not strictly necessary, and the assessment form

  • Contract to deliver what you requested

  • Legitimate interests such as site security, basic analytics, and improving services

  • Legal obligations

Cookies and analytics

  • We use cookies and similar technologies to operate the site, keep sessions secure, and understand basic usage.

  • You can manage cookies in your browser settings.

  • If you use Global Privacy Control, we will honor it where required.

  • For the EU and UK, we will not set non-essential cookies unless you consent.

Email and newsletter communications

  • We send newsletters only if you opt in.

  • Every marketing email includes an unsubscribe link. Unsubscribes are honored promptly.

  • We comply with CAN-SPAM, CASL, and the EU ePrivacy rules.

How we share information

We use vetted service providers to host the site, capture forms, deliver email, manage CRM, and perform basic analytics. They act under contract as processors, must protect your information, and may not use it for their own purposes. We may also disclose information if required by law or to protect rights, safety, and security.

Data retention

  • We keep personal information only as long as needed for the purposes above.

  • Contact and inquiry data: up to 24 months after our last interaction

  • Newsletter data: until you unsubscribe or your email bounces

  • Assessment responses: up to 24 months unless you ask us to delete them sooner

  • We may retain minimal records to comply with law, resolve disputes, or maintain suppression lists.

Security

We use technical and organizational measures to protect personal information, including encryption in transit, access controls, and least-privilege practices. No method of transmission or storage is perfectly secure, but we aim to reduce risk and respond quickly if issues arise.

Your privacy rights

Your rights depend on where you live. Subject to exceptions, you may be able to:

  • Access, correct, or delete your personal information

  • Object to or restrict processing, or withdraw consent

  • Receive a copy of your data in portable form

  • Opt out of marketing communications at any time

  • Opt out of sale or sharing of personal information where applicable

  • Limit the use and disclosure of sensitive personal information where applicable

  • Right to be forgotten: You may request deletion of your personal information and we will honor it unless retention is required by law.

How to exercise your rights

Submit a request via our Contact form or email us at info@viennatechnologygroup.com. We may ask for information to verify your identity. We will respond within the timeframes required by law. If your request is denied, you may appeal by replying to our decision. You can also contact your local data protection authority.

Children’s privacy

Our website and services are for business use. We do not knowingly collect personal information from children under 13. If you believe a child provided data, contact us and we will delete it.

International transfers

If you are in the EEA or UK, your data may be processed outside your country. When we transfer personal information internationally, we use appropriate safeguards such as Standard Contractual Clauses or equivalent mechanisms.

State, national, and international privacy laws

  • EU GDPR and UK GDPR, and the UK Data Protection Act 2018

  • California CCPA as amended by CPRA

  • Colorado CPA, Virginia VCDPA, Connecticut, Utah, Oregon, Texas, and other similar US state privacy laws as they come into effect

  • Canada’s PIPEDA and Quebec Law 25

  • CAN-SPAM, CASL, and EU ePrivacy rules for electronic communications

We will update this policy as new laws or guidance take effect.

Do Not Track and Global Privacy Control

Some browsers send Do Not Track signals. While there is no single standard, we honor Global Privacy Control signals where required by law.

Third-party links

Our site may link to third-party sites. Their privacy practices are their own. Review their policies before submitting information.

Changes to this policy

We may update this policy. The “Effective date” shows when the latest version began. If changes are material, we will provide a clear notice on the site.

Contact us

Email: info@viennatechnologygroup.com

Web form: Contact Us on our site

Mailing address:

Vienna Technology Group

20034 Beaver Lane

Bend, OR, 97703